Garden World

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Garden World is a demonstration business that exists as a client in the ADempiere database. It can be used a demonstration, a sandbox to try business processes or a learning tool. The business comes prepared with products, vendors and customers.

Setup

Before Garden World can be used as a demo, a few steps should be followed to generate data that is normally generated by the ADempiere server but which has been eliminated from the seed database to reduce space:

  • (Before 3.8.0) Turn on Immediate posting: Log in as System (System/System/System Administrator) and open the System Configurator Window in the System Admin→General Rules→System Rules menu. Find the "CLIENT_ACCOUNTING" record and change its value to "I". Save the record and log out.
Image:Note.gif Note:

By default, documents are posted by the server in an process that occurs at a regular schedule so that the processing doesn't impact operations. For demonstrations, its handy to have the posting data available immediately.

  • (Before 3.8.0) Set the Garden World client to "Immediate Costing": Log in as GardenAdmin (GardenAdmin/GardenAdmin/Garden Administrator) and open the Client Window window in the System Admin→Client Rules. Select the checkbox for "Cost Immediately".
  • Generate Cost Transactions: Select the Generate Cost Transactions process in the Performance Analysis→Costing menu. Set all the fields to blank and the date to '01/01/1999' then run the process.
  • Run the Client Accounting Processor: Select the Client Accounting Processor process in the Performance Analysis→Accounting Rules menu. Set all the fields to blank and then run the process.

Description

Garden World is a national retail and manufacturing enterprise with a headquarters with a warehouse, a plant that makes fertilizer, and five stores spread across the country. The company sells plants, fertilizer, lawn furniture and tools.

A Simple Process to Start

Log into the Garden World client as GardenAdmin with the same password. Leave the organization as "*" and the warehouse blank.

When the log-in completes, you will be presented with a performance screen and a menu of options. For a quick sample of how the software works, try the following:

  • Find and open the Sales Order in the menu under Quote-to-Invoice→Sales Orders→Sales Order.
  • Create a new Sales order (click on the New Record(Image:New24.png) icon).
  • Set the following fields:
    • Organization to Store Central
    • Business Partner to Joe Block
    • Warehouse to Store Central
  • Save the record (click on the Save Record (Image:Save24.png) icon). This completes the order header.
  • Click on the Order Line tab.
  • In the product field, enter Oak. It should find an Oak Tree product and set the prices accordingly.
  • Save the record.
  • Return to the Order header tab and scroll to the bottom. Note the totals are set.
  • Click on the "Complete" button and select "Complete" in the dialog and click on OK (Image:Icon_Ok24.png).

Congratulations, you've made your first sale with ADempiere!

Now, lets look at what has happened behind the scenes.

On the Order header, you'll note that the document type you just completed is a "POS Order" or Point of Sale order. This is the sort of document that would be completed at a cash register where a customer would buy and carry their item out of the store. (There are even faster ways of doing this with special POS software but behind the scenes, the same document would get completed.) There is no need for shipping or invoices and other complications. But these documents are needed by the system. For the POS Order, they are completed automatically. To see them, click the Zoom Across (Image:Icon_ZoomAcross24.png) icon. You'll note a shipment and an invoice. So you have actually completed three documents with this single transaction:

  • A Sales Order which has no accounting consequences on its own, unless you set your system to do commitment accounting;
  • A Shipment which debits the sold item from inventory and
  • A Customer Invoice which recognizes the revenue and charges the customer account payable.

To see the accounting consequences of each document, you can click on the "Posted" button. (If the button says "Not Posted", you need to perform the setup steps above. Then come back and try this next bit.) The Info Account window opens with a query already run, showing the accounting entries. For the Sales Order, these will be blank, but for the Shipment and Invoice, you'll note the accounting entries that took place.

As you progress through the other parts of this wiki, you can come back to the Garden Admin client and try out the processes and see what happens.

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