ManPageW Invoice(Customer)

From ADempiere ERP Wiki

Jump to: navigation, search

Return to Index

Enjoy it, and help to fill it! But please, always respecting copyright.

Please write your contributions under the Contributions Section



Contents

Window: Invoice (Customer)

Description : Customer Invoice Entry

Help : The Customer Invoice Window allows you to display and enter invoices for a customer. Invoices can also be generated from Sales Orders or Delivery documents.



Tab: Invoice

Description : Customer Invoice

Help : The Invoice Tab defines the parameters of an Invoice generated for a Business Partner. It constitutes an accounts receivable.

Table Name  : C_Invoice

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

Order Order The Order is a control document. The Order is complete when the quantity ordered is the same as the quantity shipped and invoiced. When you cloase an order, unshipped (backordered) quantities are cancelled. C_Order_ID

NUMBER(10)

Search

Date Ordered Date of Order Indicates the Date an item was ordered. DateOrdered

DATE

Date

Document No Document sequence number of the document The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".

If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order).

DocumentNo

NVARCHAR2(30)

String

Order Reference Transaction Reference Number (Sales Order, Purchase Order) of your Business Partner The business partner order reference is the order reference for this specific transaction; Often Purchase Order numbers are given to print on Invoices for easier reference. A standard number can be defined in the Business Partner (Customer) window. POReference

NVARCHAR2(20)

String

Description Optional short description of the record A description is limited to 255 characters. Description

NVARCHAR2(255)

Text

Target Document Type Target document type for conversing documents You can convert document types (e.g. from Offer to Order or Invoice). The conversion is then reflected in the current type. This processing is initiated by selecting the appropriate Document Action. C_DocTypeTarget_ID

NUMBER(10)

Table

Self-Service This is a Self-Service entry or this entry can be changed via Self-Service Self-Service allows users to enter data or update their data. The flag indicates, that this record was entered or created via Self-Service or that the user can change it via the Self-Service functionality. IsSelfService

CHAR(1)

YesNo

Date Invoiced Date printed on Invoice The Date Invoice indicates the date printed on the invoice. DateInvoiced

DATE

Date

Account Date Accounting Date The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion. DateAcct

DATE

Date

Business Partner Identifies a Business Partner A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson C_BPartner_ID

NUMBER(10)

Search

Partner Location Identifies the (ship to) address for this Business Partner The Partner address indicates the location of a Business Partner C_BPartner_Location_ID

NUMBER(10)

TableDir

User/Contact User within the system - Internal or Business Partner Contact The User identifies a unique user in the system. This could be an internal user or a business partner contact AD_User_ID

NUMBER(10)

TableDir

Price List Unique identifier of a Price List Price Lists are used to determine the pricing, margin and cost of items purchased or sold. M_PriceList_ID

NUMBER(10)

TableDir

Currency The Currency for this record Indicates the Currency to be used when processing or reporting on this record C_Currency_ID

NUMBER(10)

TableDir

Currency Type Currency Conversion Rate Type The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates. C_ConversionType_ID

NUMBER(10)

TableDir

Sales Representative Sales Representative or Company Agent The Sales Representative indicates the Sales Rep for this Region. Any Sales Rep must be a valid internal user. SalesRep_ID

NUMBER(10)

Search

Discount Printed Print Discount on Invoice and Order The Discount Printed Checkbox indicates if the discount will be printed on the document. IsDiscountPrinted

CHAR(1)

YesNo

Charge Additional document charges The Charge indicates a type of Charge (Handling, Shipping, Restocking) C_Charge_ID

NUMBER(10)

Table

Charge amount Charge Amount The Charge Amount indicates the amount for an additional charge. ChargeAmt

NUMBER

Amount

Payment Rule How you pay the invoice The Payment Rule indicates the method of invoice payment. PaymentRule

CHAR(1)

Button

Payment Term The terms of Payment (timing, discount) Payment Terms identify the method and timing of payment. C_PaymentTerm_ID

NUMBER(10)

TableDir

Project Financial Project A Project allows you to track and control internal or external activities. C_Project_ID

NUMBER(10)

TableDir

Activity Business Activity Activities indicate tasks that are performed and used to utilize Activity based Costing C_Activity_ID

NUMBER(10)

TableDir

Campaign Marketing Campaign The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign. C_Campaign_ID

NUMBER(10)

TableDir

Trx Organization Performing or initiating organization The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions. AD_OrgTrx_ID

NUMBER(10)

Table

User List 1 User defined list element #1 The user defined element displays the optional elements that have been defined for this account combination. User1_ID

NUMBER(10)

Table

User List 2 User defined list element #2 The user defined element displays the optional elements that have been defined for this account combination. User2_ID

NUMBER(10)

Table

Total Lines Total of all document lines The Total amount displays the total of all lines in document currency TotalLines

NUMBER

Amount

Grand Total Total amount of document The Grand Total displays the total amount including Tax and Freight in document currency GrandTotal

NUMBER

Amount

Document Status The current status of the document The Document Status indicates the status of a document at this time. If you want to change the document status, use the Document Action field DocStatus

CHAR(2)

List

Document Type Document type or rules The Document Type determines document sequence and processing rules C_DocType_ID

NUMBER(10)

TableDir

Pay Schedule valid Is the Payment Schedule is valid Payment Schedules allow to have multiple due dates. IsPayScheduleValid

CHAR(1)

YesNo

In Dispute Document is in dispute The document is in dispute. Use Requests to track details. IsInDispute

CHAR(1)

YesNo

Copy Lines Copy Lines from other Invoice CopyFrom

CHAR(1)

Button

Process Invoice DocAction

CHAR(2)

Button

Posted Posting status The Posted field indicates the status of the Generation of General Ledger Accounting Lines Posted

CHAR(1)

Button

Paid The document is paid IsPaid

CHAR(1)

YesNo

Collection Status Invoice Collection Status Status of the invoice collection process InvoiceCollectionType

CHAR(1)

List

Dunning Grace DunningGrace

DATE

Date

Dunning Level C_DunningLevel_ID

NUMBER(10)

TableDir


Tab: Invoice Line

Description : Customer Invoice Line

Help : The Invoice Line Tab defines the individual items or charges on an Invoice.

Table Name  : C_InvoiceLine

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

Invoice Invoice Identifier The Invoice Document. C_Invoice_ID

NUMBER(10)

Search

Line No Unique line for this document Indicates the unique line for a document. It will also control the display order of the lines within a document. Line

NUMBER(10)

Integer

Shipment/Receipt Line Line on Shipment or Receipt document The Shipment/Receipt Line indicates a unique line in a Shipment/Receipt document M_InOutLine_ID

NUMBER(10)

Search

Product Product, Service, Item Identifies an item which is either purchased or sold in this organization. M_Product_ID

NUMBER(10)

Search

Charge Additional document charges The Charge indicates a type of Charge (Handling, Shipping, Restocking) C_Charge_ID

NUMBER(10)

TableDir

Attribute Set Instance Product Attribute Set Instance The values of the actual Product Attribute Instances. The product level attributes are defined on Product level. M_AttributeSetInstance_ID

NUMBER(10)

ProductAttribute

Resource Assignment Resource Assignment S_ResourceAssignment_ID

NUMBER(10)

Assignment

Description Optional short description of the record A description is limited to 255 characters. Description

NVARCHAR2(255)

Text

Quantity The Quantity Entered is based on the selected UoM The Quantity Entered is converted to base product UoM quantity QtyEntered

NUMBER

Quantity

UOM Unit of Measure The UOM defines a unique non monetary Unit of Measure C_UOM_ID

NUMBER(10)

TableDir

Quantity Invoiced Invoiced Quantity The Invoiced Quantity indicates the quantity of a product that have been invoiced. QtyInvoiced

NUMBER

Quantity

Price Price Entered - the price based on the selected/base UoM The price entered is converted to the actual price based on the UoM conversion PriceEntered

NUMBER

CostsPrices

Unit Price Actual Price The Actual or Unit Price indicates the Price for a product in source currency. PriceActual

NUMBER

CostsPrices

List Price List Price The List Price is the official List Price in the document currency. PriceList

NUMBER

CostsPrices

Tax Tax identifier The Tax indicates the type of tax used in document line. C_Tax_ID

NUMBER(10)

TableDir

Project Financial Project A Project allows you to track and control internal or external activities. C_Project_ID

NUMBER(10)

TableDir

Activity Business Activity Activities indicate tasks that are performed and used to utilize Activity based Costing C_Activity_ID

NUMBER(10)

TableDir

Campaign Marketing Campaign The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign. C_Campaign_ID

NUMBER(10)

TableDir

Trx Organization Performing or initiating organization The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions. AD_OrgTrx_ID

NUMBER(10)

Table

User List 1 User defined list element #1 The user defined element displays the optional elements that have been defined for this account combination. User1_ID

NUMBER(10)

Table

User List 2 User defined list element #2 The user defined element displays the optional elements that have been defined for this account combination. User2_ID

NUMBER(10)

Table

Line Amount Line Extended Amount (Quantity * Actual Price) without Freight and Charges Indicates the extended line amount based on the quantity and the actual price. Any additional charges or freight are not included. The Amount may or may not include tax. If the price list is inclusive tax, the line amount is the same as the line total. LineNetAmt

NUMBER

Amount

Description Only if true, the line is just description and no transaction If a line is Description Only, e.g. Product Inventory is not corrected. No accounting transactions are created and the amount or totals are not included in the document. This for including descriptional detail lines, e.g. for an Work Order. IsDescription

CHAR(1)

YesNo

Printed Indicates if this document / line is printed The Printed checkbox indicates if this document or line will included when printing. IsPrinted

CHAR(1)

YesNo


Tab: Invoice Tax

Description : Customer Invoice Tax

Help : The Invoice Tax Tab displays the total tax due based on the Invoice Lines.

Table Name  : C_InvoiceTax

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

Invoice Invoice Identifier The Invoice Document. C_Invoice_ID

NUMBER(10)

Search

Tax Tax identifier The Tax indicates the type of tax used in document line. C_Tax_ID

NUMBER(10)

TableDir

Tax Amount Tax Amount for a document The Tax Amount displays the total tax amount for a document. TaxAmt

NUMBER

Amount

Tax base Amount Base for calculating the tax amount The Tax Base Amount indicates the base amount used for calculating the tax amount. TaxBaseAmt

NUMBER

Amount

Price includes Tax Tax is included in the price The Tax Included checkbox indicates if the prices include tax. This is also known as the gross price. IsTaxIncluded

CHAR(1)

YesNo


Tab: Payment Schedule

Description : Invoice Payment Schedule

Help :

Table Name  : C_InvoicePaySchedule

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

Invoice Invoice Identifier The Invoice Document. C_Invoice_ID

NUMBER(10)

Search

Payment Schedule Payment Schedule Template Information when parts of the payment are due C_PaySchedule_ID

NUMBER(10)

TableDir

Active The record is active in the system There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.

There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.

IsActive

CHAR(1)

YesNo

Due Date Date when the payment is due Date when the payment is due without deductions or discount DueDate

DATE

Date

Amount due Amount of the payment due Full amount of the payment due DueAmt

NUMBER

Amount

Discount Date Last Date for payments with discount Last Date where a deduction of the payment discount is allowed DiscountDate

DATE

Date

Discount Amount Calculated amount of discount The Discount Amount indicates the discount amount for a document or line. DiscountAmt

NUMBER

Amount

Validate Validate Payment Schedule Processing

CHAR(1)

Button

Valid Element is valid The element passed the validation check IsValid

CHAR(1)

YesNo


Tab: Allocation

Description : Allocation of the Invoice to Payments or Cash

Help :

Table Name  : C_AllocationLine

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

Invoice Invoice Identifier The Invoice Document. C_Invoice_ID

NUMBER(10)

Search

Allocation Payment allocation C_AllocationHdr_ID

NUMBER(10)

TableDir

Transaction Date Transaction Date The Transaction Date indicates the date of the transaction. DateTrx

DATE

Date

Payment Payment identifier The Payment is a unique identifier of this payment. C_Payment_ID

NUMBER(10)

Search

Cash Journal Line Cash Journal Line The Cash Journal Line indicates a unique line in a cash journal. C_CashLine_ID

NUMBER(10)

Search

Amount Amount in a defined currency The Amount indicates the amount for this document line. Amount

NUMBER

Amount

Discount Amount Calculated amount of discount The Discount Amount indicates the discount amount for a document or line. DiscountAmt

NUMBER

Amount

Write-off Amount Amount to write-off The Write Off Amount indicates the amount to be written off as uncollectible. WriteOffAmt

NUMBER

Amount

Over/Under Payment Over-Payment (unallocated) or Under-Payment (partial payment) Amount Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice.

Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.

OverUnderAmt

NUMBER

Amount

Contributions

Personal tools