ManPageW Organization

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Contents

Window: Organization

Description : Maintain Organizations

Help : The Organization Window allows you to define and maintain Organizational entities. An Organization is often a legal entity or sub-unit for which documents and transactions are processed



Tab: Organization

Description : Define Organizations

Help : The Organization Tab is used to define an Organization. Each Organization has a Key and Name and optionally a Description. When adding a new organization, you must re-login to be able to access the new organization.

Table Name  : AD_Org

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Search Key Search key for the record in the format required - must be unique A search key allows you a fast method of finding a particular record.

If you leave the search key empty, the system automatically creates a numeric number. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order).

Value

NVARCHAR2(40)

String

Name Alphanumeric identifier of the entity The name of an entity (record) is used as an default search option in addition to the search key. The name is up to 60 characters in length. Name

NVARCHAR2(60)

String

Description Optional short description of the record A description is limited to 255 characters. Description

NVARCHAR2(255)

String

Active The record is active in the system There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.

There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.

IsActive

CHAR(1)

YesNo

Summary Level This is a summary entity A summary entity represents a branch in a tree rather than an end-node. Summary entities are used for reporting and do not have own values. IsSummary

CHAR(1)

YesNo


Tab: Organization Info

Description : Organization Detail Information

Help : The Organization Info Tab is used to define an Organization's address, DUNS number and Tax Identification number

Table Name  : AD_OrgInfo

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

Active The record is active in the system There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.

There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.

IsActive

CHAR(1)

YesNo

Address Location or Address The Location / Address field defines the location of an entity. C_Location_ID

NUMBER(10)

Location

Organization Type Organization Type allows you to categorize your organizations Organization Type allows you to categorize your organizations for reporting purposes AD_OrgType_ID

NUMBER(10)

TableDir

Warehouse Storage Warehouse and Service Point The Warehouse identifies a unique Warehouse where products are stored or Services are provided. M_Warehouse_ID

NUMBER(10)

TableDir

D-U-N-S Dun & Bradstreet Number Used for EDI - For details see www.dnb.com/dunsno/list.htm DUNS

CHAR(11)

String

Tax ID Tax Identification The Tax ID field identifies the legal Identification number of this Entity. TaxID

VARCHAR2

String

Parent Organization Parent (superior) Organization Parent Organization - the next level in the organizational hierarchy. Parent_Org_ID

NUMBER(10)

Table

Supervisor Supervisor for this user/organization - used for escalation and approval The Supervisor indicates who will be used for forwarding and escalating issues for this user - or for approvals. Supervisor_ID

NUMBER(10)

Search


Tab: Org Assignment

Description : User Assigment to Organization

Help : Assign Users to Organizations

Table Name  : C_OrgAssignment

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

User/Contact User within the system - Internal or Business Partner Contact The User identifies a unique user in the system. This could be an internal user or a business partner contact AD_User_ID

NUMBER(10)

Search

Active The record is active in the system There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.

There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.

IsActive

CHAR(1)

YesNo

Valid from Valid from including this date (first day) The Valid From date indicates the first day of a date range ValidFrom

DATE

Date

Valid to Valid to including this date (last day) The Valid To date indicates the last day of a date range ValidTo

DATE

Date

Contributions

Parent Organization is just used in workflow approval to obtain the supervisor of the parent organization, when supervisor for the current organization is empty.

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