ManPageW Payment

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Contents

Window: Payment

Description : Process Payments and Receipts

Help : The Process Payments Window allows you to enter payments and reaipts for invoices. If the payment is for a single invoice then it can be processed here. If it is for multiple invoices or is a partial payment then it should be processed in the Payment Allocation Window.



Tab: Payment

Description : Payment or Receipt

Help : Enter payment or receipt for a Business Partner. If it is for a single invoice it can be allocated directly to that invoice using this screen. You can also apply over/under payments:
You have an over-payment, if you received more money than due for a single invoice. Instead of writing the difference off (i.e. would be a gain), you can leave the amount unallocated and use it for later invoices or credit memos. Please note that the Amount is the payment amount, so you need to enter the over-payment as a negative amount.
You can also receive a partial payment (under-payment). If you decide not to write off the remaining invoice amount, enter the under-payment as a positive amount.
Note that printed payments are archived in Payment Selection (Prepared Payment).
For Posting, the bank account organization is used, if it is not a charge.

Table Name  : C_Payment

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

Document No Document sequence number of the document The document number is usually automatically generated by the system and determined by the document type of the document. If the document is not saved, the preliminary number is displayed in "<>".

If the document type of your document has no automatic document sequence defined, the field is empty if you create a new document. This is for documents which usually have an external number (like vendor invoice). If you leave the field empty, the system will generate a document number for you. The document sequence used for this fallback number is defined in the "Maintain Sequence" window with the name "DocumentNo_<TableName>", where TableName is the actual name of the table (e.g. C_Order).

DocumentNo

NVARCHAR2(30)

String

Bank Account Account at the Bank The Bank Account identifies an account at this Bank. C_BankAccount_ID

NUMBER(10)

TableDir

Document Type Document type or rules The Document Type determines document sequence and processing rules C_DocType_ID

NUMBER(10)

TableDir

Receipt This is a sales transaction (receipt) IsReceipt

CHAR(1)

YesNo

Transaction Date Transaction Date The Transaction Date indicates the date of the transaction. DateTrx

DATE

Date

Account Date Accounting Date The Accounting Date indicates the date to be used on the General Ledger account entries generated from this document. It is also used for any currency conversion. DateAcct

DATE

Date

Description Optional short description of the record A description is limited to 255 characters. Description

NVARCHAR2(255)

String

Business Partner Identifies a Business Partner A Business Partner is anyone with whom you transact. This can include Vendor, Customer, Employee or Salesperson C_BPartner_ID

NUMBER(10)

Search

Invoice Invoice Identifier The Invoice Document. C_Invoice_ID

NUMBER(10)

Search

Order Order The Order is a control document. The Order is complete when the quantity ordered is the same as the quantity shipped and invoiced. When you cloase an order, unshipped (backordered) quantities are cancelled. C_Order_ID

NUMBER(10)

Search

Project Financial Project A Project allows you to track and control internal or external activities. C_Project_ID

NUMBER(10)

TableDir

Charge Additional document charges The Charge indicates a type of Charge (Handling, Shipping, Restocking) C_Charge_ID

NUMBER(10)

TableDir

Prepayment The Payment/Receipt is a Prepayment Payments not allocated to an invoice with a charge are posted to Unallocated Payments. When setting this flag, the payment is posted to the Customer or Vendor Prepayment account. IsPrepayment

CHAR(1)

YesNo

Activity Business Activity Activities indicate tasks that are performed and used to utilize Activity based Costing C_Activity_ID

NUMBER(10)

TableDir

Campaign Marketing Campaign The Campaign defines a unique marketing program. Projects can be associated with a pre defined Marketing Campaign. You can then report based on a specific Campaign. C_Campaign_ID

NUMBER(10)

TableDir

Trx Organization Performing or initiating organization The organization which performs or initiates this transaction (for another organization). The owning Organization may not be the transaction organization in a service bureau environment, with centralized services, and inter-organization transactions. AD_OrgTrx_ID

NUMBER(10)

Table

User List 1 User defined list element #1 The user defined element displays the optional elements that have been defined for this account combination. User1_ID

NUMBER(10)

Table

User List 2 User defined list element #2 The user defined element displays the optional elements that have been defined for this account combination. User2_ID

NUMBER(10)

Table

Payment amount Amount being paid Indicates the amount this payment is for. The payment amount can be for single or multiple invoices or a partial payment for an invoice. PayAmt

NUMBER

Amount

Currency The Currency for this record Indicates the Currency to be used when processing or reporting on this record C_Currency_ID

NUMBER(10)

TableDir

Currency Type Currency Conversion Rate Type The Currency Conversion Rate Type lets you define different type of rates, e.g. Spot, Corporate and/or Sell/Buy rates. C_ConversionType_ID

NUMBER(10)

TableDir

Discount Amount Calculated amount of discount The Discount Amount indicates the discount amount for a document or line. DiscountAmt

NUMBER

Amount

Write-off Amount Amount to write-off The Write Off Amount indicates the amount to be written off as uncollectible. WriteOffAmt

NUMBER

Amount

Over/Under Payment Over-Payment (unallocated) or Under-Payment (partial payment) Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice.

Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.

IsOverUnderPayment

CHAR(1)

YesNo

Over/Under Payment Over-Payment (unallocated) or Under-Payment (partial payment) Amount Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice.

Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.

OverUnderAmt

NUMBER

Amount

Tender type Method of Payment The Tender Type indicates the method of payment (ACH or Direct Deposit, Credit Card, Check, Direct Debit) TenderType

CHAR(1)

List

Online Access Can be accessed online The Online Access check box indicates if the application can be accessed via the web. IsOnline

CHAR(1)

YesNo

Routing No Bank Routing Number The Bank Routing Number (ABA Number) identifies a legal Bank. It is used in routing checks and electronic transactions. RoutingNo

NVARCHAR2(20)

String

Account No Account Number The Account Number indicates the Number assigned to this bank account. AccountNo

NVARCHAR2(20)

String

Check No Check Number The Check Number indicates the number on the check. CheckNo

NVARCHAR2(20)

String

Micr Combination of routing no, account and check no The Micr number is the combination of the bank routing number, account number and check number Micr

NVARCHAR2(20)

String

Credit Card Credit Card (Visa, MC, AmEx) The Credit Card drop down list box is used for selecting the type of Credit Card presented for payment. CreditCardType

CHAR(1)

List

Transaction Type Type of credit card transaction The Transaction Type indicates the type of transaction to be submitted to the Credit Card Company. TrxType

CHAR(1)

List

Number Credit Card Number The Credit Card number indicates the number on the credit card, without blanks or spaces. CreditCardNumber

NVARCHAR2(20)

String

Verification Code Credit Card Verification code on credit card The Credit Card Verification indicates the verification code on the credit card (AMEX 4 digits on front; MC,Visa 3 digits back) CreditCardVV

VARCHAR2

String

Exp. Month Expiry Month The Expiry Month indicates the expiry month for this credit card. CreditCardExpMM

NUMBER(10)

Integer

Exp. Year Expiry Year The Expiry Year indicates the expiry year for this credit card. CreditCardExpYY

NUMBER(10)

Integer

Account Name Name on Credit Card or Account holder The Name of the Credit Card or Account holder. A_Name

NVARCHAR2(60)

String

Account Street Street address of the Credit Card or Account holder The Street Address of the Credit Card or Account holder. A_Street

NVARCHAR2(60)

String

Account City City or the Credit Card or Account Holder The Account City indicates the City of the Credit Card or Account holder A_City

NVARCHAR2(60)

String

Account Zip/Postal Zip Code of the Credit Card or Account Holder The Zip Code of the Credit Card or Account Holder. A_Zip

NVARCHAR2(20)

String

Account State State of the Credit Card or Account holder The State of the Credit Card or Account holder A_State

NVARCHAR2(40)

String

Account Country Country Account Country Name A_Country

NVARCHAR2(40)

String

Driver License Payment Identification - Driver License The Driver's License being used as identification. A_Ident_DL

NVARCHAR2(20)

String

Social Security No Payment Identification - Social Security No The Social Security number being used as identification. A_Ident_SSN

NVARCHAR2(20)

String

Account EMail Email Address The EMail Address indicates the EMail address off the Credit Card or Account holder. A_EMail

NVARCHAR2(60)

String

Tax Amount Tax Amount for Credit Card transaction The Tax Amount displays the total tax amount. The tax amount is only used for credit card processing. TaxAmt

NUMBER

Amount

PO Number Purchase Order Number The PO Number indicates the number assigned to a purchase order PONum

NVARCHAR2(60)

String

Voice authorization code Voice Authorization Code from credit card company The Voice Authorization Code indicates the code received from the Credit Card Company. VoiceAuthCode

NVARCHAR2(20)

String

Original Transaction ID Original Transaction ID The Original Transaction ID is used for reversing transactions and indicates the transaction that has been reversed. Orig_TrxID

NVARCHAR2(20)

String

Online Process OProcessing

CHAR(1)

Button

Approved Indicates if this document requires approval The Approved checkbox indicates if this document requires approval before it can be processed. IsApproved

CHAR(1)

YesNo

Result Result of transmission The Response Result indicates the result of the transmission to the Credit Card Company. R_Result

NVARCHAR2(20)

String

Response Message Response message The Response Message indicates the message returned from the Credit Card Company as the result of a transmission R_RespMsg

NVARCHAR2(60)

String

Reference Payment reference The Payment Reference indicates the reference returned from the Credit Card Company for a payment R_PnRef

NVARCHAR2(20)

String

Authorization Code Authorization Code returned The Authorization Code indicates the code returned from the electronic transmission. R_AuthCode

NVARCHAR2(20)

String

Zip verified The Zip Code has been verified The Zip Verified indicates if the zip code has been verified by the Credit Card Company. R_AvsZip

CHAR(1)

List

Address verified This address has been verified The Address Verified indicates if the address has been verified by the Credit Card Company. R_AvsAddr

CHAR(1)

List

Document Status The current status of the document The Document Status indicates the status of a document at this time. If you want to change the document status, use the Document Action field DocStatus

CHAR(2)

List

Process Payment DocAction

CHAR(2)

Button

Self-Service This is a Self-Service entry or this entry can be changed via Self-Service Self-Service allows users to enter data or update their data. The flag indicates, that this record was entered or created via Self-Service or that the user can change it via the Self-Service functionality. IsSelfService

CHAR(1)

YesNo

Posted Posting status The Posted field indicates the status of the Generation of General Ledger Accounting Lines Posted

CHAR(1)

Button

Allocated Indicates if the payment has been allocated The Allocated checkbox indicates if a payment has been allocated or associated with an invoice or invoices. IsAllocated

CHAR(1)

YesNo


Tab: Allocate

Description : Allocate Payments to Invoices

Help : You can directly allocate payments to invoices with the same currency when creating the Payment. Note that you can over- or under-allocate the payment. When processing the payment, the allocation is created.<b> The Organization is set to the invoice organization

Table Name  : C_PaymentAllocate

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

Payment Payment identifier The Payment is a unique identifier of this payment. C_Payment_ID

NUMBER(10)

TableDir

Active The record is active in the system There are two methods of making records unavailable in the system: One is to delete the record, the other is to de-activate the record. A de-activated record is not available for selection, but available for reports.

There are two reasons for de-activating and not deleting records: (1) The system requires the record for audit purposes. (2) The record is referenced by other records. E.g., you cannot delete a Business Partner, if there are invoices for this partner record existing. You de-activate the Business Partner and prevent that this record is used for future entries.

IsActive

CHAR(1)

YesNo

Invoice Invoice Identifier The Invoice Document. C_Invoice_ID

NUMBER(10)

Search

Invoice Amt InvoiceAmt

NUMBER

Amount

Amount Amount in a defined currency The Amount indicates the amount for this document line. Amount

NUMBER

Amount

Discount Amount Calculated amount of discount The Discount Amount indicates the discount amount for a document or line. DiscountAmt

NUMBER

Amount

Write-off Amount Amount to write-off The Write Off Amount indicates the amount to be written off as uncollectible. WriteOffAmt

NUMBER

Amount

Over/Under Payment Over-Payment (unallocated) or Under-Payment (partial payment) Amount Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice.

Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.

OverUnderAmt

NUMBER

Amount

Allocation Line Allocation Line Allocation of Cash/Payment to Invoice C_AllocationLine_ID

NUMBER(10)

TableDir


Tab: Allocations

Description : Display Allocation of the Payment/Receipt to Invoices

Help :

Table Name  : C_AllocationLine

Fields

Name Description Help Technical Data
Client Client/Tenant for this installation. A Client is a company or a legal entity. You cannot share data between Clients. Tenant is a synonym for Client. AD_Client_ID

NUMBER(10)

TableDir

Organization Organizational entity within client An organization is a unit of your client or legal entity - examples are store, department. You can share data between organizations. AD_Org_ID

NUMBER(10)

TableDir

Payment Payment identifier The Payment is a unique identifier of this payment. C_Payment_ID

NUMBER(10)

Search

Allocation Payment allocation C_AllocationHdr_ID

NUMBER(10)

TableDir

Transaction Date Transaction Date The Transaction Date indicates the date of the transaction. DateTrx

DATE

Date

Invoice Invoice Identifier The Invoice Document. C_Invoice_ID

NUMBER(10)

Search

Order Order The Order is a control document. The Order is complete when the quantity ordered is the same as the quantity shipped and invoiced. When you cloase an order, unshipped (backordered) quantities are cancelled. C_Order_ID

NUMBER(10)

Search

Amount Amount in a defined currency The Amount indicates the amount for this document line. Amount

NUMBER

Amount

Discount Amount Calculated amount of discount The Discount Amount indicates the discount amount for a document or line. DiscountAmt

NUMBER

Amount

Write-off Amount Amount to write-off The Write Off Amount indicates the amount to be written off as uncollectible. WriteOffAmt

NUMBER

Amount

Over/Under Payment Over-Payment (unallocated) or Under-Payment (partial payment) Amount Overpayments (negative) are unallocated amounts and allow you to receive money for more than the particular invoice.

Underpayments (positive) is a partial payment for the invoice. You do not write off the unpaid amount.

OverUnderAmt

NUMBER

Amount

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